Band Update - December 2014
The Etowah Band is set-up with the Etowah Foundation for tax deductible donations.The band uses this money to help with our goal of purchasing the 30 more uniforms needed for our band and other operating purchases needed for the future.Any donated amount would be greatly appreciated.
All final payments or outstanding balances for marching band or concert band are due.Anyone needing to pay their remaining balanced owed may email our VP of Finances through the ehseagleband.org website, or drop a check in Mr. Foxworth blue box in his office.
2015-16 Band Booster Board:
The Band Boosters are still looking for parents to volunteer your time to sit on next year’s board.
President: ______________________ (Current Pres. Kathleen Hartmann)
(President holds board meetings, emails all updates to band members and parents, oversee all committees)
VP of Operations: Justin Byerley and _____________________
(Oversee all the operations of needs for the band, volunteers, props, and trailers)
Treasurer :_____________________( Current Treasurer Lisa Bounds)
(Oversee all finances of the band, budgets, and payroll)
VP of Fund-raising :_____________________( Current Fund-raiser Lori Hunter)
(Set-up fund-raiser, works with concessions, and oversees committees of fund-raising)
Concession Chair :_________________( Current Concession Cindy Schmelzer)
(The concession chair person oversees / runs our concession stand and makes purchases of food and drinks during the football season.)
Volunteer Chair :___________________( Current Volunteer Janelle Haysman)
(Works with volunteers on filling spots needed for the band and sending out email in charms)
VP of Communications: _____________ (Current Communication Meredith Hale)
(Updating facebook, and getting our band in the news)
Uniform Chair :______________________( Current Uniform Kathleen Hartmann)
(Fitting uniforms, ordering shirts, and minor sewing)
If one of these positions is one that you feel you can fill, please email Mr. Foxworth@ email@example.com
Band Minutes - August 6, 2014
6:30 Meeting called to order by Kathleen Hartmann
Kathleen Hartmann, President
Justin Byerly, VP of Operations
Meredith Hale, VP Communications
Lisa Bounds, Treasurer
Gayla Burks, Secretary
Michael Foxworth-Band Director
Lori Hunter – VP of Fundraising
Cindy Schmelzer – Concessions
Janelle Haysman – Volunteer Coordinator
Secretary’s Report: Gayla Burks
Minutes from April ‘14 Parent Meeting were presented. Motion to approve minutes, Malinda Rushing; seconded by Jimmy Smith. Minutes were approved.
President’s Report: Kathleen Hartmann
Welcomed parents and thanked them for attending.
Noted the main purpose of the meeting was to have a social time to get to know each other as a band family.
Kathleen introduced herself and told parents she was the one they had been getting the weekly updates from. Told them to see her after meeting/social if they had not been receiving her emails.
Debuted the new Eagle Band Website (ehseagleband.org)
Highlighted the different areas they could access on the site
Talked about Charms via website access and the many different types of actions you could do within charms. (Checking account balances, volunteering, etc.)
Asked that if there were any dads that were willing to step up and help Justin with Operations that they would be appreciated.
Touched on the fact that we are going to need new equipment (trailers) in the near future.
Asked for any dad that would be willing to work with Cindy on coke delivery day to get the beverages from the band room to the concession stand. Kids will unload them from their truck and get them to the concession stand.
Treasurer’s Report: Lisa Bounds
Gave a reporting of our operating expenses for the year as 60,508.00.
Touched on the fact that we still have 30 more uniforms we need to order.
Noted that we have had to depend on fundraising and concessions to supplement fees to cover the operating cost. Pointed out that this needs to be a thing of the past. Fundraising and concessions need to be used to enhance the program (i.e. new equipment and starting to save for the next set of uniforms that will be purchased in the years to come)
Current Bank Balance is 33,257.00 with 46 members having paid their dues in full.
Reviewed the process to view student financials in Charms.
VP Fundraising: Lori Hunter
Explained the discount card program and that all members were expected to sell 10 cards or opt out of sales by making a $100.00 payment to the band.
Discussed nut sales that we will do in October with delivery of product in time for Thanksgiving. Also gave an opt out option of making a $50.00 payment to the band.
Band Director’s Report: Michael Foxworth
Thanks for supporting your child and the Etowah Band.
Emphasized that Arts Education is so important and pays off for the students in that they learn time management and have some of the highest grades on campus.
Handed out Mandated Reporter handout and went over what being a mandated reporter means to us as an involved band parent. Asked parents to please sign the form he passed around as having been given the information.
EVERYONE needs to volunteer.
My phone # is always posted on the board in the band room. Call anytime you have a question.
Social and Spirit Wear Sales
Kathleen went over the pricing sheet and items for sale.
Explained how things would be set up outside.
Noted that due to the weather the kids would perform the music for the first movement of the show in the old gym, followed by Kona Ice.
Meeting Adjourned: 7:30
At the Etowah Auditorium
Cherokee County School District Senior Bowl @ 7pm at Etowah.
Tickets can be purchased for $5 in advance or at the gate. The admission fee will be waived for anyone who brings a new, unwrapped toy, which will be donated to the Service League of Cherokee County's Christmas Families program.
Audition times are posted in the band room or check with Mr. Foxworth.
District Honor Band
website by: Jason Hartmann
6565 Putnam Ford Rd
Woodstock, GA 30189