Band Update - August 6, 2014
Tuesday and Thursday practices are from 6-9 pm and Wednesday afternoon after school until 5pm.
The Etowah Band is set-up with the Etowah Foundation for tax deductible donations. The band uses this money to help with our goal of purchasing the 30 more uniforms needed for our band and other operating purchases needed for the future. Any donated amount would be greatly appreciated.
The third and final payment or outstanding balances are due for all marching fees. Anyone needing to pay their remaining balanced owed may email our VP of finances through the ehseagleband.org website, or drop a check in Mr. Foxworth blue box at school.
Two more weekends left to sell your discount cards or opt to pay the buy out fee of $100 dollars. The deadline for turning in your money for the cards and remaining cards must be turned in by Tuesday, August 26, 2014. This fund-raiser is for all band members and 100% participation is expected.
Senior parents should have gotten an email from Nessa Long about Senior night, October 31st. She is asking that each parent send her pictures of their senior from 9th grade to present. She would like as many as 80 pictures per child and those pictures can include concert band and marching band. For any question you can email Nessa at firstname.lastname@example.org or phone her at 404-771-0959.
The band boosters are asking that each band member please bring in a case of bottled water. The band needs to replenish our stock for the upcoming football games and competitions. There will be a sheet with all the band members’ names on it and we ask that you just cross off your child’s name once the bottled water has been delivered. We also ask that the new bottles of water be place in our storage room within the blue taped lines on the floor and not next to the bottled water that is placed outside of the blue boxed lines. Thanks!
Aug. 22nd @ Marietta (Band will not attend this game)
Aug. 29th Home vs. Sequoyah
Sept 5th Home vs. Cherokee
Sept 12th Home vs. Pope (8th grade night)
Sept 19th BYE
Sept 26th @ Woodstock
Oct 3rd Home vs. Milton (Homecoming)
Oct 17th BYE
Oct 24th @ Wheeler
Oct 31st Home vs. Roswell (Senior night)
Nov 7th @ Walton (Band will not attend this game)
1. Co-VP of Operations: Mr. Byerley volunteered to step up into this role but due to work schedules it is imperative that we have two people in this position.
2. Cindy Schmelzer our Co-chair for concessions needs a dad to supervise students on delivering our cases of soda products down to the concession stand on Wednesday’s night after band practice. This job will only take about an hour and it is only about twice during our football season that we will be getting these orders.
EHS Band Booster
Band Minutes - August 6, 2014
6:30 Meeting called to order by Kathleen Hartmann
Kathleen Hartmann, President
Justin Byerly, VP of Operations
Meredith Hale, VP Communications
Lisa Bounds, Treasurer
Gayla Burks, Secretary
Michael Foxworth-Band Director
Lori Hunter – VP of Fundraising
Cindy Schmelzer – Concessions
Janelle Haysman – Volunteer Coordinator
Secretary’s Report: Gayla Burks
Minutes from April ‘14 Parent Meeting were presented. Motion to approve minutes, Malinda Rushing; seconded by Jimmy Smith. Minutes were approved.
President’s Report: Kathleen Hartmann
Welcomed parents and thanked them for attending.
Noted the main purpose of the meeting was to have a social time to get to know each other as a band family.
Kathleen introduced herself and told parents she was the one they had been getting the weekly updates from. Told them to see her after meeting/social if they had not been receiving her emails.
Debuted the new Eagle Band Website (ehseagleband.org)
Highlighted the different areas they could access on the site
Talked about Charms via website access and the many different types of actions you could do within charms. (Checking account balances, volunteering, etc.)
Asked that if there were any dads that were willing to step up and help Justin with Operations that they would be appreciated.
Touched on the fact that we are going to need new equipment (trailers) in the near future.
Asked for any dad that would be willing to work with Cindy on coke delivery day to get the beverages from the band room to the concession stand. Kids will unload them from their truck and get them to the concession stand.
Treasurer’s Report: Lisa Bounds
Gave a reporting of our operating expenses for the year as 60,508.00.
Touched on the fact that we still have 30 more uniforms we need to order.
Noted that we have had to depend on fundraising and concessions to supplement fees to cover the operating cost. Pointed out that this needs to be a thing of the past. Fundraising and concessions need to be used to enhance the program (i.e. new equipment and starting to save for the next set of uniforms that will be purchased in the years to come)
Current Bank Balance is 33,257.00 with 46 members having paid their dues in full.
Reviewed the process to view student financials in Charms.
VP Fundraising: Lori Hunter
Explained the discount card program and that all members were expected to sell 10 cards or opt out of sales by making a $100.00 payment to the band.
Discussed nut sales that we will do in October with delivery of product in time for Thanksgiving. Also gave an opt out option of making a $50.00 payment to the band.
Band Director’s Report: Michael Foxworth
Thanks for supporting your child and the Etowah Band.
Emphasized that Arts Education is so important and pays off for the students in that they learn time management and have some of the highest grades on campus.
Handed out Mandated Reporter handout and went over what being a mandated reporter means to us as an involved band parent. Asked parents to please sign the form he passed around as having been given the information.
EVERYONE needs to volunteer.
My phone # is always posted on the board in the band room. Call anytime you have a question.
Social and Spirit Wear Sales
Kathleen went over the pricing sheet and items for sale.
Explained how things would be set up outside.
Noted that due to the weather the kids would perform the music for the first movement of the show in the old gym, followed by Kona Ice.
Meeting Adjourned: 7:30
Football Game Away at Marietta
Band will NOT go to this game
Cherokee County Exhibition
Call time TBA
Fannin County Competition
Call time TBA
Call time TBA
Peach State marching competition
Call time TBA
District All State Auditions
Audition times will come out later
All State Auditions
District Honor Band
website by: Jason Hartmann
6565 Putnam Ford Rd
Woodstock, GA 30189